For wedding planners & coordinators

You handle the vision.
We handle the spreadsheets.

Convoy takes guest lists, mailing logistics, RSVPs, and seating off your plate — so you can focus on vendor relationships, design, and flawless day-of execution.

Become a Partner See the split ↓

The division of labor

You do what you're great at.
We do the rest.

Every planner has tasks they love and tasks they tolerate. Convoy takes the tedious logistics off your plate entirely — cleanly, reliably, and invisibly to your clients.

Convoy Handles

📋Guest list management — collecting, cleaning, deduplicating, and maintaining the master list from every source

📬Mailing & address labels — formatted for any printer or vendor, always up to date

✉️RSVP tracking — dietary restrictions, plus-ones, response follow-ups, all in one place

💐Seating & table planning — working with the couple on arrangements, handling the revisions

📊Data exports — formatted spreadsheets, labels, and reports in whatever format you or vendors need

You Focus On

🤝Vendor management — sourcing, negotiating, and coordinating with all vendors

🎨Design & aesthetics — the creative vision that makes each wedding unique

📅Day-of execution — running the show, managing the timeline, handling the unexpected

💬Client relationships — being the trusted advisor your couples rely on

📈Growing your business — taking on more clients without drowning in admin

How it works

Simple to start.
Invisible to your clients.

Refer or hand off

When you book a new couple, hand off the guest logistics to Convoy. We onboard directly with your client — under your brand or ours, your call.

We run the logistics

Guest list collection, data cleanup, RSVP tracking, seating charts, mailing labels — handled. We keep you updated without creating extra work.

You stay in control

Full visibility into everything we do. Clean exports whenever you need them. Your clients see seamless coordination — you see hours back in your week.

Why planners partner with convoy

More clients, less busywork

Convoy isn't trying to replace you. We're trying to make you more profitable.

⏱️

Get Hours Back

Guest list management eats 15-20% of planning time. Reclaim those hours for high-value work that actually grows your business.

📈

Take On More Clients

When you're not buried in spreadsheets, you can serve more couples without burning out or hiring more staff.

💰

New Revenue Stream

Refer budget-conscious couples you'd otherwise turn away. They get great service, you earn a referral fee, everybody wins.

🔒

White-Label Option

We can operate under your brand so clients see a seamless experience. Your name, our execution.

🎯

Reliable & Consistent

No more chasing guests for addresses at 11pm. We have systems for this — it's literally all we do.

🤝

True Partnership

We're not a faceless tool. You get a dedicated point of contact who understands your workflow and your clients.

The bottom line

You became a planner for the creative work, not the data entry.

Let Convoy handle the logistics that slow you down. More clients, better margins, less stress — and your couples still get an incredible experience.

Let's Talk Partnership

Let's build something together

We're selectively onboarding planner partners who want to offload guest logistics and focus on what they do best. Tell us about your practice and we'll set up a quick call to explore the fit.

✓No cost to partner — we make money from clients, not from you

✓Referral fees for couples you send our way

✓White-label option available

✓Quick 15-minute intro call to explore the fit

Partner inquiry

Thanks for reaching out! 🤝

We'll be in touch within 24 hours to schedule a quick call and explore how we can work together. Looking forward to it.

You handle the vision.We handle the spreadsheets.

You do what you're great at.We do the rest.

Simple to start.Invisible to your clients.